These Terms of Service ("Terms") govern access to and use of the HRMO Jasaan Management System (the "System"), operated by the Human Resource Management Office ("HRMO," "we," "us," or "our") of the Local Government of Jasaan. By creating an account, submitting an account request, or otherwise using the System, you agree to these Terms. If you do not agree, do not use the System.
1. Who May Use the System
The System is an internal HR and payroll tool intended solely for personnel of the Local Government of Jasaan and other individuals expressly authorized by HRMO (e.g., department heads and HR/Admin staff). Access is granted per employee record, verified against official employment records, and approved by HRMO. Sharing your account with another person, or using an account that is not your own, is prohibited.
2. Account Registration
- To request an account, you must provide accurate identity details (employee record number, full name, and date of birth) that match official HR records, plus a valid email address.
- Account requests are reviewed and approved or rejected by HRMO. Approval does not take effect until you verify your email address.
- You are responsible for keeping your password confidential and for all activity that occurs under your account. Notify HRMO immediately if you suspect unauthorized access.
- HRMO may suspend, reject, or revoke an account where information provided is inaccurate, where the associated employment record is inactive, or as otherwise permitted under these Terms.
3. Roles and Permitted Use
The System provides different features depending on your assigned role (e.g., Admin/HR or Employee). You agree to use only the features made available to your role and not to attempt to access, modify, or view records outside your authorized scope, including by circumventing role-based access controls.
You agree to use the System only to:
- View and manage your own employment, attendance, leave, and profile information (Employee role); or
- Administer employee, department, schedule, holiday, payroll, biometric, and user records for legitimate HR purposes (Admin/HR role).
4. Acceptable Use
You agree not to:
- Upload, submit, or enter false, misleading, or fraudulent information, including falsified attendance, leave, or payroll data.
- Tamper with, alter, or attempt to manipulate time records, biometric data, leave balances, or payroll computations outside of your authorized role.
- Attempt to gain unauthorized access to the System, other users' accounts or data, or the underlying infrastructure.
- Introduce malicious code, interfere with the System's operation, or bypass security controls such as bot-verification challenges.
- Use the System for any purpose unrelated to your official employment or HR administration duties with the Local Government of Jasaan.
Violation of this section may result in suspension or termination of your account and, where applicable, administrative, civil, or criminal liability, including under civil service rules and the Revised Penal Code.
5. Accuracy of Attendance, Leave, and Payroll Data
Attendance records generated from biometric devices or uploaded DTR files, and payroll figures computed from them, are used as the official basis for computing hours rendered, tardiness, and compensation. If you believe a record is inaccurate, you must report the discrepancy to HRMO promptly so it can be corrected; the System is a record- keeping and computation tool and does not substitute for applicable civil service and compensation rules.
6. Leave Requests
Leave requests you submit are routed through the applicable approval workflow (e.g., department-head endorsement, then HR/Admin approval). Submitting a leave request does not guarantee approval. You are responsible for the accuracy of the information you submit, including dates, leave type, and supporting reason.
7. Third-Party Services
The System relies on third-party service providers to operate, including Firebase (Google) for authentication, an email delivery provider for transactional messages, Cloudflare Turnstile for bot/abuse protection, browser/device push notification services, and biometric device hardware/software for time-and-attendance capture. Your use of features backed by these providers is also subject to their respective terms, to the extent applicable.
8. Intellectual Property
The System, including its design, source code, and content (excluding your own submitted data), is owned by or licensed to HRMO/the Local Government of Jasaan. You may not copy, reverse-engineer, or redistribute the System except as necessary for your ordinary authorized use.
9. Availability and Changes
The System may be unavailable from time to time for maintenance, updates, or reasons beyond our control. We may modify, add, or remove features at any time. We will make reasonable efforts to avoid disrupting payroll and leave processing timelines.
10. Suspension and Termination
We may suspend or terminate your access to the System if you violate these Terms, if your employment with the Local Government of Jasaan ends, or if required for security or legal reasons. You may request deactivation of your account by contacting HRMO.
11. Disclaimer
The System is provided on an "as is" and "as available" basis. While we take reasonable steps to keep computations and records accurate and the System secure and available, we do not warrant that the System will be uninterrupted, error-free, or free of defects.
12. Limitation of Liability
To the extent permitted by law, HRMO and the Local Government of Jasaan shall not be liable for indirect, incidental, or consequential loss arising from your use of the System, except where such liability arises from willful misconduct or gross negligence, or cannot be excluded under applicable law.
13. Governing Law
These Terms are governed by the laws of the Republic of the Philippines, including the Data Privacy Act of 2012 (RA 10173) and applicable civil service rules and regulations.
14. Changes to These Terms
We may update these Terms from time to time. Continued use of the System after an update constitutes acceptance of the revised Terms. Material changes will be posted on this page with a revised effective date.
15. Contact Us
Questions about these Terms may be directed to the Human Resource Management Office, Local Government of Jasaan, at [email protected] (please update to the designated contact email).
See also our Privacy Policy for details on how we collect, use, and protect your personal information.